PURCHASING - Bidding Process/Negotiations
Request for proposal
[DATE]
[Name]
[Company]
[Address]
[City, State ZIP]
Dear [ ]
Our [operations office] may contract with a [local courier service] to [replace our employees' daily (Monday through Friday) trips to the post office and bank].
We need [one trip from our headquarters to the main post office to pick up mail between 8:00 a.m. and 8:30 a.m., one trip to the main post office to deliver mail between 4:30 p.m. and 5:00 p.m., and one trip to Plankton First National Bank between 2:00 and 3:00 p.m.]
Please provide a [monthly] estimate for this service by [date], including [a list of all minor and major accidents your drivers have been involved in during the past year].
Thank you for your efforts in providing this estimate.
Sincerely,
[Name]
[Title]
Include in the request any information that may be pertinent in the decision-making process, such as times, days of week, safety and maintenance records.
Consider adding a note of appreciation for the effort involved in developing the proposal.
* Source Streetwise Business Letters & Forms
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