Time tracking is the process of monitoring and recording the number of hours a person consumes when performing a task. Perhaps the best reason why tracking time makes a highly effective strategy to facilitate growth in business is that it can be measured. Anything that can be measured can be improved.
Teams can generate concrete reports in time tracking and compare the results with their organization’s current performance. This allows for the implementation of solutions that address common problems in the workplace.
Documenting time is an important decision that every company must make if it wants to improve employees’ level of productivity, gain better insights on their use of time and guarantee accurate billing.
How can companies meet their business goals by tracking employee time? Below are simple yet effective strategies to effectively track time.
Reassess Your Business Priorities Before Choosing a Time Tracking Tool
The first and most important step in achieving company goals by tracking employee time is to identify what your priorities are. As a manager or business owner, ask yourself, “Which processes need to be simplified? Which critical areas in my business need to be improved?”
Doing this will help you choose a timesheet software that aligns with your goals. Not all time tracking tools are created alike. Some tools are limited to recording time and taking screenshots while others incorporate project management features that allow for team communication, payroll processing and invoicing.
Educate and Train Employees on Time Tracking
Create an environment of acceptance and compliance by letting your team members know how tracking their time positively impacts them as well as business executives. Be transparent.
When it comes to top management, time tracking helps them determine which activities are taking more time to accomplish and whether these activities are valuable and profitable. If a company seeks to be more aggressive in its employee incentive program to build a better workforce, it can make use of time tracking to recognize high-performing staff members.
At an employee level, time tracking will help individual team members know how productive they are at work. They can look for ways to eliminate time wasters to get the job done faster without compromising quality.
After enumerating the advantages of monitoring employee time, provide step-by-step training on using the tool you have selected. Address every employee’s concerns and objections. To ensure effective training, reinforce the skill by letting them practice using the tool multiple times.
Make Sure That Time Tracking Data Is Complete and Accurate
Managers also need to remember that for time tracking to generate the best results, regular compliance from employees is more than necessary. Noncompliance of time tracking can result in incomplete and inaccurate data.
For example, if an employee misses logging in his work time, you won’t be able to check areas of inefficiency in a project and run the risk of getting underpaid by clients.
Without babysitting your employees to follow your mandate on monitoring their time, always remind them of the positive outcomes of time tracking. Rewarding good behavior by providing incentives encourages employees to comply.
Provide Ongoing Feedback Based on Time Tracking Results
Lastly, the achievement of business goals through time tracking would be impossible without giving your employees ongoing feedback.
Successful organizations that track employee time are constantly looking for ways to improve their performance. Feedback can enhance performance since employees will know how efficient they are at work and what needs to be done to do better.
In the case of workers who have difficulty tracking time, you can talk to them and find out the problems they encountered.
Any company that wants to flourish should consider tracking employee time in an effective way. From choosing versatile software to providing regular feedback on the implementation of time tracking, these strategies will help your business achieve its goals. Depending on the progress of your employees, you may need to revise these methods to make time tracking even more beneficial.