How To Segment and Prioritize Your Real Estate Database

  Make the most out of your real estate database! Danny tells you how to segment your database and prioritize your efforts.

So, let’s talk about database segmentation, the technical side, but what does that even mean? Well, you have all these people that you want to work with, let’s frame it as a conversion module. You have these leads, you’re hoping to manufacture conversations, let’s call those prospects, and ultimately have them become clients that you’re working with that hopefully you can monetize.

Turn Those Leads into Money

But most people are just looking at that lead pile and jumping on it jumping on it hoping that somehow it miraculously becomes money. You have to do the technical work of separating these groups of people. I’m not even going to deep dive into database choices, there are so many customer resource management systems, you could blow your brains out trying to have that discussion, lets just simply say this: how about the concept of a wire rack? How about all of these people that come in in pink folders are potential leads. I don’t know anything about their timing, here’s all of those people. You have a next row of wire racks, and those are the blue folders. Those of the people that actually after being pursued will give you the time of day to have some sort of a conversation about real estate, even if it’s a little snippet. And ultimately you have your clients, people that have entrusted you with their business to buy or sell a home. So there you have database segmentation that you have to be doing constantly. You can’t neglect this and then run back and look at all these names and try to pull a rabbit out of the hat. So it really just doesn’t work like that.

Use Technical Workers for Technical Work

What you need here for a technical worker for database segmentation, is clear divisions based on timing. Here are people we know nothing about their timing let’s called them leads, here are people that are giving us some indication as prospects, some long-term some near-term, and ultimately we have the clients who are working with us. And ironically, when you become a good technical work with database segmentation, you can work right to left paying most attention to your clients but not forgetting about your pipeline.

About Danny Griffin

Danny Griffin hosted #60SecondsToSell a 7 episode TV show that premiered on A&E.

The show was the product of his work as the founder of, a company specializing in the coaching and training of real estate agents and The Griffin Realty Group, a residential real estate brokerage serving home buyers and sellers in Massachusetts.

He learned as the ultimate business apprentice with stops in the investment banking, venture capital and family retail wine businesses before starting his real estate career.

Danny was an experienced investor and commercial developer before becoming a licensed real estate agent in 1999 for Realty Executives, where he became the #7 agent worldwide and then went on to found Danny Griffin Real Estate, now known as The Griffin Realty Group.

Danny was mentored personally by Craig Proctor, the 2x #1 ReMax agent worldwide and spent 7 years as the head coach of Proctor’s Mastery Coaching program before starting his own coaching company.

Danny practices before he preaches every day as an active real estate broker, working directly with home buyers and sellers.

Most importantly, he’s grateful that his wife and 5 children still tolerate him!

Danny can be found pursuing his passions at:,


To hire Danny for a speaking event, call him directly: 774-836-6172